Does your organization deal with a huge number of documents? Is your document control too complex to function smoothly? Then you would require an Electronic Document Management System (EDMS) implemented within your organization.
For organizations that have intensive and complex business processes, EDMS should be implemented for effectiveness. Document control is very important to ensure that no out-dated documents are used and only the latest, correct, and approved documentation are used in circulation within the organization.
Out-dated and incorrect documents can cause confusion and affect business operations in terms of work quality, efficiency, and costs. These issues can bring in negative consequences like client loss, confusion within departments, and legal issues.
Internal and external auditors are employed to ensure that there is no non-compliance to avoid such situations. Because handling corporate and legal documents is so important, companies invest heavily in specialized software programs to keep such flow of documents in control. These software and systems are called the EDMS systems and are usually integrated with the organization’s existing systems.
EDMS is a software system used to create, manage, track, and store important documents and information. It keeps a track of the different versions modified by authorized personnel over a period of time. It involves the digitalization of information, standardizing document workflow systems, and records management systems.
It aims to get rid of the hard copy papers which consumes space and time. COINMAC has designed this training program for participants that belong to departments and functions that oversee back-office processes or involved in a lot of repetitive documentation processes. Implementing EDMS is a kick-start to digital transformation goals within an organization. Going digital with processes heads towards automation, analytics, and modernized technological business operations.
By the end of the Electronic Document Management System (EDMS) Training, participants of this training program will be able to:
Understand the fundamental concepts of Document Management Systems
Learn the document lifecycle process
Comprehend the principles of unified archiving and indexing procedures
Create action plans for document and records management framework
Manage and control the flow of documents within departments
Understand the concepts of scanning, indexing and archiving of documents
Automate office support functions that involve documentations
Understand the compliance requirements of ISO 9000 and other regulatory bodies
Know the different technologies available and involved in EDMS
Engage in Automation of processed and business workflow systems
Ensure proper approval processes are followed during the document flow
Identify version and revision change during the history of the documents
Target Participants: Who will benefit from this course?
This program is designed for all working in a document filled work atmosphere and for all those looking to build their career in the field of document management. Below are a few roles that need to participate in this program.